Administrative Officer

Vacancy Title: Administrative Officer

Location: Lisbon, Portugal – Offices of the AIR Centre

Part/full Time: Full time

Hours per Week: 40 hours per Week

Salary: 1.100 EUR monthly gross salary

Application Deadline (Midnight Lisbon Time Zone): 17th March 2024

Preferable Starting date: 1st April 2024

OVERVIEW OF THE FUNCTIONS OF THE POST

The duties for the Administrative Officer will be varied. We are looking for an organised individual to provide administrative support to the day-to-day running of the research centre reporting to the Centre’s Administrative responsible. As an Administrative Officer, you will join a young, dynamic and multidisciplinary team. You will also have the opportunity to work in an international environment involving different stakeholders from alongside the Atlantic Ocean from Africa, North, Central and South America, Europe and other countries engaging with the AIR Centre activities.

KEY TASKS AND RESPONSABILITIES

  • Administrative and financial institutional and project related support;
  • Maintain administrative and financial institutional and project related online and physical records;
  • Support the preparation and implementation of public procurement calls;
  • Support to the preparation and organization of meetings, workshops, seminars, outreach activities etc.;
  • Support to the preparation of presentations and other documents in scope of the Centre’s Board of Directors and General Assembly meetings;
  • Other tasks inherent to this position.

QUALIFICATIONS AND REQUIRED SKILLS

  • Academic qualification: Higher education degree. Preference given to administration and management fields or related ones;
  • Experience in the preparation and implementation in public procurement calls is a plus;
  • Fluent in English and Portuguese (mandatory);
  • Knowledge of Microsoft Office tools (Word, Excel, Power Point);
  • Ability to work in a dynamic team, with excellent inter-personal and communication skills;
  • Ability to work independently and as part of a team;
  • Attention to detail and organization;
  • Good time management and prioritization skills;
  • Flexibility and adaptability;
  • Skilled in both written and verbal English communication.

WORKING PLACE

The Atlantic International Research Centre (AIR Centre) is an international collaborative framework to address global challenges and local priorities in the Atlantic Ocean. It promotes the voice of the Atlantic by the fair cooperation between national and regional organizations that share a common commitment to the Ocean and to their communities, focusing on an integrative approach to climate and ocean issues, supported by emerging technological innovations and advances in space, renewable energy and data science, and through international cooperation.

The Headquarters of the AIR Centre are located in Terceira island, Azores and an office in Lisbon. The location of this position is in Lisbon.

APPLICATION AND SELECTION PROCESS

Interested candidates should send a single PDF file (please name it: Name_AIRCentre.PDF), to recruitment@aircentre.org containing:

  • Motivation Letter
  • Detailed CV
  • Contacts of 1 or 2 references

The deadline for application submission is March 17th 2024.

The evaluation of candidates is based on the criteria in the vacancy notice. The best ranked candidates will be invited for an interview, either in Lisbon or by via videoconference. The selected candidate will be the one with higher score in the interview process.

The jury for this recruitment process is composed by Miguel Miranda, AIR Centre Executive Director; Sofia Cordeiro, AIR Centre Deputy Executive Director and Mafalda Carapuço, AIR Centre Deputy Executive Director.

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